British Firms Using Money in Digital Paper-Chase
British businesses are losing time and money in office practices out of date and a struggle to handle and store electronic documents, according to a study released today by 1 & 1 Internet Ltd., www.1and1.co.uk, the largest provider web hosting. In a study of 410 small companies, 37 percent report money lost employees do not share updated versions of the documents. 53 percent of companies are held back by poor file emails and documents and third documents are files stored on hardware that can not access all the colleagues. A report by losing four of more than £ 2000 a year from the excessive printing of documents. About 25 percent are losing efficiency of e-mail accounts clogged with slow-running attachments. document management skills are incompatible in all personnel in 41 percent of the companies, and only 1 in 4 companies have a strategy to increase its efficiency in managing electronic data. Many companies could benefit from reviewing the way the project, sharing and storing electronic documents.
1 & 1 ‘Audit Office UK digital (1) believes that many British companies are wasting time and money for his poor handling and storage of electronic materials. A key finding is the lack of facilities for electronic document collaboration among colleagues. In total, two thirds of small businesses believe that their effectiveness is reduced by problems with the handling of documents. 1 in 3 companies (37 percent) believe that the time and money is lost as a result of lack of staff to share the latest versions of documents. Significantly, 43 percent have no access to a file sharing method that eliminates the need to email files throughout the document. 59 percent of homeowners are not able to modify documents and store premises where colleagues can access them. personal skills around the creation and distribution of documents can also be a problem. Some 29 percent reported that the documents are often deleted by mistake, and 41 percent of companies believe that their success is hampered by elimination levels of staff competence in this area.
Most business owners in the UK now value-mail to be an essential communication channel. However, the data show many find their effectiveness in managing e-mail messages are not optimal. More than half of small businesses surveyed (53 percent) currently not archiving old mail in a structured form and easy search. 1 in 4 companies find their email accounts regularly clogged with large attachments and face lower returns to sending attachments around your computer. 1 in 4 have worked with the e-mail system to an ‘idle’ before the capacity was expanded. Moreover, more than half of companies (53 percent) have no access to shared calendars through its staff.
Oliver Mauss, CEO 1 & 1 Internet Ltd. said: “For many companies, obsolete or inefficient methods of handling and storage of electronic materials can adversely affect performance, cost and what the final outcome. Companies of all types may benefit from examining how the use of everyday office technology can be improved. Now there are Web-based intuitive options for document creation, collaboration and storage that can increase mobility, increase efficiency and benefit the environment, and the balance sheet. ”
The data suggest that the presentation and storage of electronic files is an area where UK companies can fight. 1 in 4 companies feel their work is often repeated because the documents of the past can not be found quickly. Some 29 percent believe that time is lost as a result of personal creation and storage of documents in different ways. For 1 in 5 companies, the server where files are stored is “disorganized.” Only 1 in 4 small businesses have a plan to grow your electronic storage capacity.
The study reveals that the office printing waste remains a challenge for many companies. More than half of homeowners (56 percent) surveyed believe that their staff are losing money on excess printing. 1 in 4 companies currently estimate that they are losing more than £ 2000 per year. third of companies A report that the paper is losing every day routine editing and redrafting of documents. Many UK companies still rely on paper filing out of date base and communication. 46 percent of companies still maintain paper copies of documents in the files as backups. In addition, 43 percent of routine pay to send copies of documents to customers and partners, and 22 percent of the companies even after your personal documents rather than mail them. The use of paper files leads to a lack of physical office space, 27 percent of the companies.
Mauss added, “Cloud applications for small businesses will be crucial in the coming years. Solutions such as 1 & 1 Office Online can be a good way to speed workflow and consistency and safety documents and files. In addition, the latest platform for web-based email, such as Open-Xchange, to offer the scalability and performance needed by companies to improve email management and storage. ”
1 & 1 Internet offers a wide range of solutions for small and medium enterprises as a Software-as-a-Service, instant packages business website, e-business solutions, domain names, shared and dedicated web hosting packages electronic commerce and virtual servers Cloud and dedicated servers. As host of the world’s largest web 1 & 1 is able to offer a quality service to business customers. The company currently has over 9.5 million customer contracts worldwide and manages more than 11 million domain names.
For more information on accommodation visit 1 & 1 website www.1and1.co.uk
(1) 410 small UK companies surveyed by OpinionMatters via electronic feedback form
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